How to Add Formatting to a Multiline Text Field

As Rich Text fields don’t work with Word’s auto-numbering, you have to use a Multiline Text field. But Multiline fields doesn’t have styling options like a Rich Text field. Fortunately, you can still add formatting to the text using simple HTML tags.

Using HTML language will allow you to keep your auto-numbering intact while giving you the ability to add some styling.

Let’s start with the basics of HTML:

  • Tags are used to mark up the start of an HTML element and they are usually enclosed in angle brackets: “< >”
  • Tags must be open with “< >” and closed “</ >”, and you place your text in between those tags.

For instance:

<b>Hello World</b> displays as Hello World

<i>Hello World</i> displays as Hello World

Key HTML styling elements:

<b> Bold
<i> Italic
<u> Underlined Text
&nbsp; equal to a Space
<br> equal to a Break
<ul> and <li> Bullet Point List
<ul> starts an unordered list (not using sequential numbers or letters), and <li> for each bullet
point or list item)
<h1> inserts Heading1 Styles formatting
<h2> inserts Heading 2 Style formatting

Sample document using HTML in a Multiline Text field to create the formatting
The document has “Normal” style formatting, and we want the Heading to inherit “Heading 1 style” and create the formatting how it appears in the image here:

Here’s the HTML + the text in the Multiline field:
Screen Shot 2021-07-08 at 4.10.49 PM
Screen Shot 2021-07-08 at 4.09.15 PM

Here is this field in a document, if you want to take a closer look.
Formatting Multiline text with HTML.docx (25.2 KB)

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